M20120501

** (5-1-12)  **
 * SUECON Planning Committee **


 * __Date & Place of Meeting__ : Tuesday, May 1st, 2012, IT Building Conference Room, 11:30 to 12:30. **


 * __Those Attending__ : Charice, Charlie, Cody, Ian, Jane, Kathy, Michelle, Scott, Summer, Terri Howell, Tony C., Tyler. **


 * __Registration__ : **
 * 1. 262 have registered online so far, with only three of those outside of the district. **


 * 2. Kathy told the Title I schools that she would pay for anyone in their schools who wanted to attend. That includes 11 elementary schools next year: Coral Canyon, Coral Cliffs, Dixie Sun, East, Heritage, Hurricane, Laverkin, Red Mountain, Sandstone, Sunset, Washington, (and possibly Springdale). **
 * 3. The big push for signups will be when school resumes in August. **


 * __Keynote Speakers__ : **


 * 1. Jaime Casap will get one room paid for, and the company will pay for the rest. **
 * 2. Charlie will send Jaime an email to ask him to have each one of his presenters sign up individually. **
 * 3. Charlie will check with Larry Shumway to be part of the welcome assembly on Friday afternoon. **
 * 4. Rushton Hurley has been told that we will not have him as a keynote. **


 * __Presenters (as of 5-4-12, there are 31 presenters doing 36 presentations)__ : **


 * Spencer Ballantyne, WCSD, Chromebooks in the Science Classroom **
 * Jennifer Burrell, WCSD, **
 * ** Using and Making ActivInspire Flipcharts for the Classroom  **
 * Tony Campbell, WCSD **
 * ** PowerSchool and the Standards Visualizer  **
 * ** Using Technology to Differentiate Instruction  **
 * Lorrie Cook, NUES, Effective iPad Instruction: It's about more than just cool apps **
 * Randy Dryer, Parsons Behle & Latimer (law firm), Forget the Chalkboard, the Wall is the Place To Be, But Watch Out for Those Legal Potholes! **
 * Richard Eissinger, SUU Success Academy, **
 * ** Co-teaching online courses in Canvas: a view from the trenches!  **
 * Susi Gonzalez, Cedar High School, **
 * ** Creating Creativity in Students: incorporating Art into the Classroom.  **
 * Alan Griffin, USOE, Digital Curriculum Alternatives **
 * Larry Hudgins, Granite School District, "Flipped" over Teaching **
 * Josi Kilpack, author meet and greet, could do a presentation if desired **
 * Monica Lammers, “Time to Teach,” **
 * ** Less is More: Less time for discipline, more "Time to Teach"  **
 * Lisa Mangum, Deseret Book, Reach for Your Dream—It’s Closer Than You Think **
 * Kelli Mansanarez, Alpine School District, **
 * ** Assistive Technology: What is it, and how do I get it?  **
 * Linda Marriott, Iron County School District, A Peek Between the Covers **
 * Janet Mongomery, WCSD, There's a Chromebook App for That! **
 * Kathy Moore, WCSD, Books: Never a Dull Moment **
 * Carla Morris, Provo City Library, Author of "The Boy Who Was Raised by Librarians" **
 * Anne Morrow, UofU Libraries, Using QR codes in the classroom **
 * Alexandra Parrish, Nebo School District, A Flipped Classroom with Math **
 * Jana Richman, Escalante author, UELMA spotlight author **
 * Charlie Roberts, WCSD, Integrating Google Docs into Your Curriculum **
 * Verlene Schafer, SUU, Bells and Whistle's of EBSCOhost **
 * John Scoville, WCSD, Twitter, Trailers, and Skype...Oh My! **
 * Jerry Sorensen, WCSD, Making Google Docs Presentations Vivid and Easy **
 * Cory Stokes, SEDC, Acquiring Grant Funding for Classroom Technology **
 * Shareene Strem, WCSD, **
 * ** Technology in the classroom (ipods, ipads, and internet programs to enhance differentiation)  **
 * Rex Wilkey, WCSD, What Every Administrator Needs to Know **
 * Michael Winslow, WCSD **
 * ** ipad, macs, and apps, oh my!  **
 * ** Open Education Resource -- What is that?  **
 * Michael Yardley, WCSD, Differentiating Math with Khan Academy **
 * Randy Yardley, Iron County School District **
 * ** iTunes Extravaganza  **
 * ** Macintosh Ninja Tricks  **
 * ** Pixlr™ (Like Having Photoshop Online)  **
 * Brett Zabel, Wasatch School District **
 * ** A School Wide One-to-One Program  **
 * ** iTunesU: How your content can be made available to the World  **


 * __Working with Presenters__ : **


 * 1. Charlie said this is our biggest issue now, getting enough presenters signed up. **
 * 2. So far we have 31 presenters doing 35-36 presentations. **
 * 3. How many presentations do we think we need? Last year we had about 22 every hour. With twice as many people this year, will we need 40-44? If we have things going on in both the auditorium and media center, then maybe we can get by on the low end (40-42 per hour). After giving five rooms to sponsors, we have rooms for 37 other presentations possible each hour, plus the auditorium and the media center. (Note that some of those rooms hold only 15 people, so watch room assignments carefully.) **
 * ** So if we have 3 time slots for classes on Friday, we need 37 x 3 = 111 non-vendor presentations in classrooms, plus auditorium and media center. (Note that there could be as many as 5 x 3 = 15 more classes going on, presented by vendors. So that would be 126.)  **
 * ** If we were to have 6 time slots for classes on Saturday, we would need 37 x 6 = 222 non-vendor presentations in classrooms, plus auditorium and media center.  **
 * ** If we were to have 7 time slots for classes on Saturday, we would need 37 x 7 = 259 non-vendor presentations in classrooms, plus auditorium and media center.  **
 * ** It looks like the total non-vendor presentations needed for both days would be at least 333, besides what happens in the auditorium!  **
 * 4. Charlie will contact UCET board about the “call for presenters” to remind them to sign up. **
 * 5. Jane will send out emails to all of those who presented last year to remind them that the call is open again. Cody sent Jane a PDF of the call to send out with it. **
 * 6. Scott will handle the vendors when related to booths, etc., but he will refer any to Jane any that want to present and she will be the liaison for their presenter questions. **
 * 7. Charlie will send a note to Nathan Smith to be sure he will do the 3-hour Photoshop class again. Jane can let Charlie know how/if Nathan responds to the presenter emails going out. **
 * 8. We are letting presenters know that the theme is expanded beyond just technology, so we can add classes that are “teachers helping teachers.” **
 * 9. Someone may have suggested a poster for getting more presenters. Where would these be posted? Possibly the administrators’ conference in June and the Rural Schools Conference? **
 * 10. Do we want to offer them more incentives? A gift pack is planned. An extra re-certification point may be helpful. Charlie said he would write a syllabus for that. **
 * 11. We ought to have a hospitality room for presenters this year. Last year they had to take the seating out of the faculty lounge, but this year we can make other arrangements. **
 * 12. As we assign rooms, we might consider clustering elementary presentations in one wing, etc. **


 * __Advertising__ : **
 * 1. Charlie and Cody talked to the superintendents in April. **
 * 2. What more could be done at the administrators’ conference in June and the Rural Schools Conference? **


 * __UELMA:__ **


 * 1. We have 3 of our vendors signed up that are for UELMA: Follett Library Resources, Bound to Stay Bound Books, and Utah Education Network. **
 * 2. Their vendors are used to paying only $50 for the smaller UELMA conferences, so not all will want to commit to the more expensive booths we are offering. Last year there were only 24 attendees that noted they were attending because of UELMA, but we know there were more than that from our district and around the state. **
 * 3. Some authors may present; others may do more like a “meet and greet” to sign books. Terri, please report to the committee which authors will be spotlighted, which will want to do only book signings, and which may want to present also. **
 * 4. Deseret Book is sponsoring Lisa Mangum so she is coming free of charge. **
 * 5. Kathy suggested the possibility of getting Utah author, Orson Scott Card. **


 * __Master of Ceremonies:__ **
 * 1. Summer Cornelius will be our M.C. **
 * 2. One of the announcements will have to do with directing the flow of people in the building. **


 * __Hallway Traffic:__ **
 * We will have a lot of people to move around during short periods of time. Tony R. will tell Audio Enhancement that we will need to have them set up equipment in the commons area(?) **


 * __Programs - Advertising:__ **


 * 1. Someone suggested that we make the pages half the size this year, so they might cost less to print. **
 * 2. Can Randy ask Marv at Alpha-Graphics for a price break if they get a full page ad for free? **
 * 3. Michelle sent out twenty letters to local restaurants to see if they want to advertize. Restaurant chains do not do this type of local advertising. SUU Shakespearean festival ends the weekend before, and Tuacahn has nothing going that weekend. **


 * __Volunteers__ : **
 * The DHHS student government is willing to help out since it’s early in the year. Ian will report that to Jeanette since she is in charge. **


 * __Vendors__ : **


 * 1. Scott has talked to all of last year’s vendors (except one) and talked to some new ones. All were interested, but some did not want to make a commitment this early. **
 * 2. __Signups__ : We have room for 36, but have only 14 vendors signed up so far: Audio Enhancement, AWI Net, Bound to Stay Bound Books, CDW-G, The Chariot Group, Dymo/Mimio, Follett Library Resources, Google, Houghton Mifflin Harcourt - Specialized Curriculum Group, Lightspeed Technologies, Pearson Education, TV Specialists, audio visual experts in SLC, Utah Education Network, VLCM (Valcom). **
 * 3. There are five classrooms being made available for vendors. We have three out of five assigned: the Chariot Group, Lightspeed, and Pearson Education, so two more will be filled. We would like these rooms out in the athletic building so the vendor/presenters are close to their booths. **
 * 4. Cody will talk to places like Best Buy, Office Max, Staples, Barnes and Noble, etc. (Tony Campbell knows the manager of Barnes and Noble.) **
 * 5. Kathy will get the name of her contact at Deseret Book. **
 * 6. Our district warehouse has been offered a booth for half price. ($250) **


 * __Non-Profits Organizations in the Commons area:__ **


 * 1. Four non-profits (UCET, UELMA, KUED channel 7, Southwest Behavior Clinic), not. Two of the authors will be allowed to have free tables in the commons area. Last year we also had PALS, but maybe not this year. These tables are by invitation only, and Charlie will be the one to extend the invitations. **
 * 2. Charice will be the one to talk to Jackie at KUED and have her get in contact with Cody. **
 * 3. Tony Pelligrini from SUU will not have a free table this year. Both SUU and Dixie State College will be offered vendor booths for full price, not free tables in the commons. **
 * 4. Even though Charlie does not need to advertize for his tech endorsement program, Kathy suggested that we have a flyer and possibly a booth where people can ask questions. Or put the flyer in the packets? **


 * __“Un”-conference in the media center__ : Mitch Jorgensen will work with Rob Gordon to keep the media center busy. He will get some information to us for the program booklets over the next couple of months. **


 * __Facilities__ : **


 * 1. Richard would prefer to be the only custodian, but would like help from the ROTC moving trash out. **
 * 2. We want to have a hospitality room for presenters this year in the faculty lounge, so we need to be sure we don’t need their chairs and tables elsewhere. **
 * 3. We may need to rent tables this year to have enough. **
 * 4. How many classrooms are available out in the athletic building so the vendor/presenters are close to their booths? **
 * 5. Are there enough classrooms and labs available to offer 40-44 presentations per hour? The principal said the entire school is available to us but we don’t want chemistry and science labs, so there would be 42 (some with seats for only 15). We are offering five of those to sponsors, so that leaves us with 37 other presentations possible each hour, plus the auditorium and the media center. **
 * 6. We are assured that there will be no power problems this year with breakers popping, etc. Overloads will be tested during the summer. **
 * 7. Ian will find out how many classrooms there are in the athletic building. **
 * 8. Vendor gym: Cody will not need help setting up the partitions. He and Tony R. will practice setting them up this summer, then work on them the two days before the conference, since we have the gym available early. **


 * __Video Recordings:__ **
 * Charice and Cody will continue to talk details to plan for new ways to do things, but she needs to gather more information first. UEN has only one acceptable camera. **


 * __Group Assignments__ : **
 * Continue to get the word out to potential presenters that this is not just a technology conference, that the vision has expanded to “teachers helping teachers.” **


 * __Individual Assignments__ : **


 * __Charlie:__ **
 * 1. Contact Jaime Casap to see what size team he will bring and how many presentations they would like to do in the auditorium. **
 * 2. Contact Larry Shumway to see about the welcome assembly on Friday afternoon. **
 * 3. Encourage Nathan Smith to teach the Photoshop class again. Jane can let Charlie know how/if he responds to the presenter emails going out. **
 * 4. Extend the invitations to four non-profits (UCET, UELMA, KUED, Southwest Behavior Clinic) for a free table in the commons area. (Maybe not PALS this time.) **
 * 5. Continue to advertise throughout the state. **
 * 6. Continue to line up prizes. **
 * 7. Contact the UCET board about the “call for presenters” for them to sign up. **
 * 8. What incentives might we offer to presenters besides a gift pack? An extra re-certification point may be helpful. Charlie said he would write a syllabus for that. **
 * 9. Send Jaime an email to have each one of his presenters sign up individually. **
 * 10. Consider a flyer for your tech endorsement cohorts to be put in packets or have a table to get questions answered? **


 * __Cody:__ **
 * 1. What more advertising could be done at the administrators’ conference in June and the Rural Schools Conference? **
 * 2. Someone may have suggested a poster for getting more presenters. Where would these be posted? Possibly the administrators’ conference in June and the Rural Schools Conference? **
 * 3. Set up Charice for teleconference at next meeting in June. **
 * 4. Who should ask Alpha-graphics if it might be cheaper to have the pages printed half size? Can Randy ask Marv at Alpha-Graphics for a price break if they get a full page ad for free? **
 * 5. You said you would be talking to places like Best Buy, Office Max, Staples, Barnes and Noble, etc. (Tony Campbell knows the manager of Barnes and Noble, and Kathy said she would get you the name of her contact at Deseret Book.) **


 * __Charice:__ **
 * 1. Talk to Jackie at KUED and have her get in contact with Cody. **
 * 2. Gather more information about video through UEN, then talk details with Cody about new ways to do things. **


 * __Jane:__ **
 * 1. Jane will send out emails to all of those who presented last year to remind them that the call is open again. Jane could also inform them at there is an expanded vision beyond technology about being “teachers helping teachers,” in case they want to pass the word to their colleagues. **
 * 2. Jane will continue to follow-up with Mitch Jorgensen about the “un-conference” as needed. **


 * __Jeanette:__ **
 * Report back to the committee about how many tennis balls cleaning sticks DHHS already has and whether we can have the ROTC use them, whether the school can provide us with more, or whether SUECON should make some more up so we can relieve some of the burden on the custodians. **


 * __Kathy:__ **
 * Get Cody a contact name for Deseret Book. **


 * __Michelle:__ **
 * Arrange one hotel room for Jaime Casap. **


 * __Scott:__ **
 * 1. When vendors want to be presenters, give them Jane’s email address. **
 * 2. Continue to sign up more vendors (only 22 more to go!) **


 * __Terri Howell:__ **
 * Report to the committee which authors will be spotlighted, which will want to do only book signings, and which may want to present also. **


 * __Ian:__ **


 * 1. Find out how many classrooms are available in the athletic building. Will it be a good place to put vendor/sponsors? **
 * 2. Report to Jeanette that the DHHS student government is willing to help out since it’s early in the year. **
 * 3. Be sure the faculty room will meet our needs as a presenter lounge. **


 * __Tony R:__ **
 * Tell Audio Enhancement that we will need to have them set up equipment in the commons area to help with the flow of traffic. (Was that understood correctly?) **


 * __Future Meetings:__ Our next one will be on Monday, June 4th, there will be no meeting in July, and there is a possibility that the next three could be August 7th, September 4th, October 2 nd – first Tuesdays to coincide with monthly meetings for media people. **


 * __Next Meeting__ will be on Monday, June 4th, 2012, 11:30 a.m. to 12:30 p.m., IT Building Conference Room. Lunch will be served. **