M20120917

SUECON Planning Committee

(9-17-12)

Date & Place of Meeting: Monday, September 17th, 2012, South Board Room, 11:30 to 12:30.

Those Attending: Charlie, Cody, Ian, Jane, Jeanette, Jim, Ken, Michelle, Ramona, Randy,

Scott, Summer, Tammy, Tony R., Tyler, Charice by teleconferencing.

Online Registration:

1. 581 have registered online so far. Our goal is for over 1000 including staff and

presenters, so we will cut off attendees about 900. We expect to meet our limits

online, so it may not be okay for people to show up and register that day.

2. The schools have offered to sign up their entire faculty were Dixie High School, DMS,

SCMS, Sunrise Intermediate, Coral Canyon, Coral Cliffs, Hurricane, La Verkin, and

Washington Elementary. (Not all have paid.)

3. Cody will send out an email telling teachers they must signup online before the

conference to attend, and they can now go look at the list of sessions at

http://suecon.org/index.php/sessions.

4. Charlie will continue to recruit by talking to faculties, talking with principals at their

meeting, and contacting Iron County and SEDC to see if they will bring more in.

5. Did we want to advertise that teachers get 12 recert points for attending or 1 credit

through SUU?

6. There is more impact if a letter goes out from HR telling the teachers that this is not a

free time day. Teachers must be at their schools if they are not at the conference on

Friday afternoon. Lyle has been asked to send out an email.

7. Attendance incentives:

• Individual prizes are being gathered from vendors, etc. The only ones not eligible

are those with vendor badges, student volunteers, tech office, and committee

members. Attendees, presenters, and lab aides are eligible, but not vendorsponsor presenters. It will be obvious by the color of the badges.

• School prize: We have offered a prize to the school with the greatest percentage

of attendance of certified personnel. It is about 30 Chromebooks worth about

$20,000. Attendance counts will be made first thing on Friday afternoon, first

thing Saturday morning, and at 4 p.m. Saturday afternoon.

• Licensure points. There is usually one point per hour in attendance. Last year

there were 12 licensure points. This year we have ten session time slots, one

opening assembly, one keynote, and one rewards assembly which adds up to

about 12 hours again.

• Charlie asked if the district can allow each day at the conference to be used for

credit for PLC time which would have to be approved by both Marshall Topham 2

and Richard Holmes. We think that if an entire team attends, it can count toward

their 45-minute PLC for that week.

• SUU credit: is it double dipping if teachers can get SUU credit for attending on a

Friday work day?

Vendors:

1. Signups: We have room for 36, but have 6 more available. Cody has contacted a list

of local businesses. Even though store managers are interested, corporate tends to

say no.

2. Charice suggested that Cody contact Ross Rogers, because he is well experienced

with vendors for UCET.

3. Charice said vendors like classes to be scheduled in their building because it helps get

more traffic to the vendor area.

4. There will be a drawing for an iPad on Saturday among those who visited vendor

booths, so we hope that will help.

5. Also there will be vendor stamps for attendees to get SUU credit partly by visiting

their booths.

6. We have not had a good response from usual UELMA vendors, probably because

they are used to paying $50 a booth and we are charging $500 this year.

7. Summer should remind people in the opening assemblies to go see the vendors and

how to qualify for their iPad drawing.

Sponsors:

1. There are three sponsors that wanted an extra booth rather than a classroom. These

are UEN, AWI Networks, and Troxell Communications.

2. There are five classrooms being made available for sponsor-vendors, and we now

have all of them. Those five are Utah Youth Rugby, LearnKey, Light Speed, Pearson,

and the Chariot Group. Each group must have at least five presentations that can

help people know how to use their products in the classroom, but are not to be a

“sales pitch.”

3. It is Jane’s responsibility to contact the sponsors to get presentations from them in a

timely fashion.

4. Troxell has provided more bags again for attendees, and we now have enough

lanyards from CDW-G.

Badges:

1. Scott has badge covers, and Cody now has enough lanyards.

2. Badges will be color coded as to whether you are a presenter, attendee, or vendor.

3. Jim demonstrated how someone would print out their own badge from home or

work. The systems will keep a record of them, so he will know the number. 3

Registration:

1. Dale is in charge of the desk, Jim Black their full-time tech troubleshooter full-time,

Ken Kirkeby, Kay Pierce, and Ramona Jensen with a student volunteers handing them

the attendee bags.

2. Jim and Cody will do a test run of the kiosk system and badge printing by trying it out

with a couple of middle schools classes soon.

3. Line D will be a quick line for those who have already printed their badges. If enough

preprinted, then line C will be used for that also.

Presenters:

1. Besides others that are pending, Jane counted only the ones so far with exact titles

and requesting a room for a certain number of hours. There are now over 90

presenters doing over 130 presentation titles using 210 hours of time in labs or

classrooms

2. Advertized (soft) deadline for presenter signups is September 20

th

, but hard deadline

is September 27

th

. Randy wants the rooms scheduled by then to prepare the

programs.

3. Charice said UCET will pay for 14-15 of its board members to come down and they

will be available to help in many ways, but she will specifically ask them to sign up as

presenters. She would like two per person, which could give us another 25-30

sessions. If there is more we can use them for, let them know.

4. Incentives for presenters.

• Summer requested recertification points for the time they prepare to present.

Charlie said it’s usually a 3 to 1 ratio, so for every hour they teach, they get 3

recert points for prep time. (Do they also get recert points for attending?)

• Kathy (and perhaps Scott) will put together gift bags; perhaps a flash drive, Red

Bull, etc. A hospitality room is planned in the teacher lounge.

5. The principals received a list of presenters from their schools, so they could talk to

other faculty members about stepping forward.

New Possibilities with Strands:

1. Data Strand: Lawrence and Jim have lined up sessions to help with PowerSchool.

2. Wellness Strand: Cody talked with Tammara about wellness classes being offered

but has not heard back.

3. SPED or Vocational Strands: Charice will ask UCET board about those types of

sessions and others.

Advertising:

1. Note that Jane posted the sessions list on the day of this committee meeting at

http://suecon.org/index.php/sessions, and on Tuesday Cody sent out email to the 4

ALL list that told all schools there were only 300 spaces let, you need to preregister

online, and they could now go look at the session titles at that link.

2. Summer showed us a report on her questionnaire sent out to all certified staff. Over

200 responded, so that was a good reminder for them to attend again. There were

not any surprises, but 80% of the teachers wanted information that is relevant to

their subject areas and help improve what they do in the classroom on a daily basis.

Most of the respondents were secondary, and English and Math.

3. Cody did some promo work in Mesquite, Beaver Dam, and Clark County Schools.

4. Did Charlie get an ad put in the UEN newsletter?

5. In training meetings, Cody may help each of the schools put an ad on the homepage

of their own school website.

Keynote Speakers:

1. Larry Shumway will not be coming, but Max Rose said he would talk for 2 to 5

minutes on Friday afternoon at 2:30.

2. Not much communication with Jaime and the Google team.

Volunteers:

1. Cody now has shirt sizes gathered for committee and volunteers.

2. Charlie thinks it is acceptable for the lab aides that are paid to work during the

conference to still be able to be awarded prizes on Saturday afternoon. (They do a

lot of extra for their jobs and don’t get benefits or paid very much.)

Non-Profits Organizations in the Commons area:

1. Two of the authors will be allowed to have free tables in the commons area. They

will both be on the west side this year.

2. Four non-profits reported back -- UCET, UELMA, KUED channel 7, and Southwest

Behavior Clinic (who said yes and gave Teresa Willie as their contact person,

twillie@sbhcutah.org.).

Facilities:

1. School gets out at 11:45 a.m. Students will be asked to get out of the building as

quickly as possible. Our registration opens at 12:30 p.m.

2. Jane made a room chart, and we asked Ian to go count chairs, computers, and

interactive whiteboards in each of the rooms. Schedule will go better with exact

counts this year.

3. There is only 1 classroom and the wrestling room (which is huge!) in the athletic

building for vendor presentations, which could be converted with tables and

chromebooks. Let Ian know what will be needed after we get the rooms scheduled.

Room Scheduling: 5

1. Bandroom can be scheduled for some classes. (Mike Winslow and Randi Hunt want

to be in there.)

2. Linda and Mark Marriot’s class, “A Peek Between the Covers,” could be held in the

auditorium after an assembly or two, and Summer would be willing to announce it.

3. Angie Woodring, president-elect of UELMA, said the “meet and greet” is not likely to

happen since 2 out of the three authors are not responding to emails and voice

messages.

4. Auditorium may not be good for iPad classes in case someone needs to bring

something forward.

5. Put sponsors in the main building.

6. Jane would like to zone the building and color code the room planning materials in

some way to make the job easier this year. (Last year we did the work with sticky

notes on a whiteboard, but the basic information about the nature of the rooms

turned out to be faulty, so all of the schedule had to be reworked.) We will call

together a committee to finalize Jane’s efforts as soon as possible after the closing of

presentation submissions.

Assignments (some are leftover from last meeting):

1. Jane post sessions list very quickly, and let Cody know when it is done.

2. Since Charlie is overloaded, Jane can put presenters and their session titles into

sched.org as soon as Charlie renews the sched subscription for us.

3. Here are some reminders for Charlie, some of which were leftover from last meeting:

• Charlie, sign up again for sched.

• Charlie will give Richard Holmes and Marshall Topham a list of our presentations to

help them see where our strengths and weaknesses are. We would like them to

send out directives for people in the district office to sign up as presenters.

• Charlie needs to write a syllabus for 15 recertification points for incentives for

presenters and get approval from Richard and Marshall.

• Charlie will ask Google to submit their presentations.

• Charlie will contact Iron County to see if they will bring more in.

• Did Charlie get an ad put in the UEN newsletter?

• Charlie is waiting to hear back from PALS about a non-profit table in commons area.

• Charlie about SUU credit: is it double dipping if teachers can get SUU credit for

attending on a Friday work day? (Note that only about one hour of the entire

conference proceedings coincide with the work day.)

Future Meetings: October 1st, then once a week after that, so possibly Monday,

September 24

th

, Tuesday, October 2

nd

, rather than Monday October 8

th

, possibly

Tuesday, October 9

th

to coincide with monthly PLCs for media people, Monday October

15, and Monday October 22

nd

if needed. (Last year we did not need to meet the same

week.)