A20120305

// (March 5, 2012) //
 * SUECON Planning Committee Agenda **

__This meeting__: Monday, March 5, 2012, Woodward Building, Room 101, 11:30 to 12:30.

__Conference Website__: [|http://www.suecon.org] by Cody Plumhof

__Wiki for the 2012 conference: http://suecon.wikispaces.com__ Go to this site for master information for schedule, vendor, attendee, and venue, as well as meeting notes and agendas, committee member contact info, etc.

__Report from those who attended UCET:__
 * How many attended UCET?
 * What did we learn?
 * What else do we need to consider?
 * Did they have an “un-conference” room?

__Possible “un-conference” in the media center:__ Did Jane contact Mitchell Jorgenson from UEN to facilitate the “un-conference” in the media center?

__Registration__:
 * Is online registration now open to in-district teachers?
 * Has email been sent to ALL to tell them to sign up ASAP since it may fill up quickly once registration is opened to those outside of the district?
 * Have posters been placed in the schools?

__UELMA__: Did they get their own PayPal set up for membership dues?

__SUU Credit:__ Will Cody add payment options to the registration page or remind people to bring a blank check?

__Keynote Speakers__:
 * How many people will Jaime Casap bring with him from Google?
 * Is it possible to keep the auditorium in almost constant use with “All Things Google”?
 * How many different presentations might Jaime and coworker be willing to do?
 * Do we want Jaime to speak on Friday or Saturday morning, then have Larry Shumway speak for half an hour the other day.

__Call for Presenters:__
 * When will this call be posted online?
 * Did Cody create an option where presenters can upload their own documents?

__Ads for Program Booklet__:
 * Did someone start soliciting advertising to reach organizations before their budgets were gone?

__SUU Credit__:
 * Has SUU agreed to giving full credit?
 * Has Cody added SUU payment options to the registration page, decided on using Square, and/or put reminders to bring a blank check turn in with their registration papers?

__Volunteers__:
 * Has Jane reported to Jeanette how many lab aides would like to work this year?

__Prizes__:
 * When will prizes be given out?
 * Who will be gathering prizes?

__Vendors__:
 * When does vendor signup open online?
 * Who will be in contact with the five non-profits and two authors that will be allowed to have tables in the commons area?

__Housing for attendees__:
 * What did Michelle find out from the motels to see how much traffic they got from us last year?

__Food__:
 * Is 10 gallons of coffee from Starbucks enough or do we need more on Saturday?

__Facilities__:
 * Who will line up the custodians and how soon does that need to be done?

__Local Activities for Visitors__:
 * Did anyone think of suggestions to be added to the page called “St. George Information”?

__Committee Openings__:
 * Have we filled our openings?
 * New DHHS venue liaison?
 * UELMA representative?

__Next Meeting__ will be in April, most likely Monday the 16th, 23rd, or 30th.