M20120403

** (4-3-12)  **
 * SUECON Planning Committee **


 * __Date & Place of Meeting__ : Tuesday, April 3, 2012, Woodward Building, Room 101, 11:30 to 12:30. **


 * __Those Attending__ : Charice, Charlie, Cody, Dale, Ian, Jane, Jeanette, Michelle, Ramona, Randy, Summer, Tammy, Terri Howell, Tony C., Tony R, Tyler. **


 * __Registration__ : **
 * 1. Online registrationis now open up to anyone anywhere. **


 * 2. Some schools are paying for their teachers to attend. So far we have Dixie Middle School, Santa Clara, and Washington Elementary. SCMS is also expected to do that. **
 * 3. We are not concerned about attendance. Charice said for UCET, the majority of registrations are the last two weeks that the online registration is available. **
 * 4. For reminding people to register, Cody will send emails out to everyone who attended last year three different times: this week, mid-May, and end of August. **


 * __Keynote Speakers__ : **


 * 1. Because of time constraints of only 1-1/2 days, there will be only one keynote this year. **
 * 2. Jaime Casap from Google wants to come with a new keynote message, will do it for free, and would like to bring others with him to present. We will have him do that first thing Saturday morning. **
 * 3. Although Rushton Hurley is a very good speaker and would love to come to our conference, we decided we don’t want to pay $4000 to have him come. Charlie or Cody might get back to him and tell him we have decided not to have him as a keynote speaker, but he could present if he wants to pay for all of his own costs. **
 * 4. We would like Larry Shumway to come first thing on Friday afternoon to be part of the half hour welcome assembly, but he wasn’t ready to commit last time Charlie talked with him. Charlie will try again. **
 * 5. Interesting comments from Charice. At UCET they don’t do keynotes on Saturday because of their three-hour workshops, so they do two on Friday – one in the morning and one in the afternoon. She thinks people are too tired to enjoy the one in the afternoon, and she would prefer to do the second on Saturday morning, if there are two. **
 * 6. Committee members think teachers want just get three classes under their belt on Friday, then they would be more ready for a keynote speaker on Saturday morning. **


 * __Working with Presenters__ : **


 * 1. Charlie said this is our biggest issue now, getting enough presenters signed up. **
 * 2. So far we have 18 presenters doing 22 presentations. (Rex Wilkey is one of them; Marshall Topham said he would also give one.) **
 * 3. Jane will send out emails to all of those who presented last year to remind them that the call is open again. Cody will send Jane a PDF of the call to send out. Jane will filter out the vendors that presented and forward a list of those people and Cody’s Call PDF so that Scott can contact them. Jane will have no responsibility for any of them this year. **
 * 4. Nathan Smith’s photoshop class was very well attended in spite of being 3 hours long, so we want to encourage him to come again. Charlie said he would do that. **
 * 5. We can let presenters know that the theme is expanded beyond just technology, so we can add classes that are “teachers helping teachers.” This is not a time for districts to push their agendas, but teachers to share their successes and insights. **


 * __UELMA Conference:__ **


 * 1. We have 3 of our vendors signed up that are for UELMA. **
 * 2. UELMA had had a change in their vendor rep, and Summer has already talked to her about getting more vendors interested in this conference. **
 * 3. Holocaust survivor, Stephen Nasser, will come again. He has not yet signed up as a presenter, but is expected to. **


 * __Programs - Advertising:__ **


 * 1. Michelle will not need to sign up some advertisers for pages in our program booklet to help cover those costs. She said it’s really hard to work with them to get payments processed. **
 * 2. Scott will contact the vendors to see if they want to buy advertising in the program booklets. **
 * 3. Prices for advertising: **
 * full page$500 **
 * half page$300 **
 * quarter page$200 **
 * Let them know the ads will be black and white, not color. **
 * 4. Who will confirm with Alpha-Graphics whether they want to put in an ad? **


 * __SUU Credit__ : **


 * 1. SUU gave approval for one full credit. **
 * 2. Ramona will come this year, and we will set up more tables at the end of the day on Saturday, so the line will move more quickly. Michelle could help again. **
 * 3. Payment if using checks: The website reminds attendees to bring a check on Saturday. Charlie asked Cody to make it bold. **


 * __Volunteers__ : **


 * 1. Jeanette has 9 lab aides and volunteers from DHHS - their service group and ROTC. **
 * 2. Kathy said that it is okay to allow any of the old lab aides that have changed to her Title I Successmaker Lab Aides to work those days, but their pay must come out of the SUECON budget, not hers. **
 * 3. The ROTC teens were not kept busy enough last year. We expect more attendees, so we may need them. Instead of cutting back, we will give them more to do, like constant cleaning of the black marks off of the floors. The school has 2-3 tennis balls on sticks for that purpose. We could ask the school to provide even more, or we could offer, so that they stay on top of the problem and not have the custodians doing it after everyone leaves the building. **
 * 4. Saturday night cleanup, we need the student volunteers, but remember that help will be most needed in the vendor gym because we have so many partitions that need to be taken down and tablecloths that need to be folded. Don’t let volunteers go home until this is done. **
 * 5. Friday night will not require cleanup. The committee will look around to see what needs to be put in place to be ready for the next day. **


 * __Packets for attendees__ : **


 * 1. We need the entire committee and student volunteers to be there by 4:30 to put together the packets. Jane suggested we not have the paid lab aides come to help. **
 * 2. Pizza will be served for dinner. **
 * 3. We have 400 Troxell bags; Cody will ask for 500 more. **
 * 4. Michelle suggested we find a more efficient way to collate, but other ideas suggested were found to slow the process down. (Any suggestions on how to speed up someone who is moving too slow?) **


 * __Prizes__ : **
 * 1. Charlie and Scott are lining up prizes. **
 * 2. The closing session where prizes will be awarded will be from 4 to 4:45 p.m. on Sat. **


 * __Vendors__ : **


 * 1. __Signups__ : We have a few vendors signed up so far. Scott already sent out an email to all of last year’s vendors to remind them that it is time to sign up. **
 * 2. __Vendor area__ : The partitions we bought for about $5000 will arrive soon. These will form nice 10x10’ booths. Remind people that we can rent them out for other district activities when we aren’t using them. **
 * 3. __Commons area__ : The same five non-profits (UCET, UELMA, KUED, SUU, Southwest Behavior Clinic) and two authors will be allowed to have free tables in the commons area. Last year we also had PALS, but not this year. These tables are by invitation only, and Charlie will be the one to extend the invitations. **
 * 4. Google will get a booth in the vendor area. They don’t usually do that but they will bring a team to man the booth. **


 * __“Un”-conference in the media center__ : Jane sent email to Mitch Jorgensen and did not receive a response before the meeting, (but she did later in the day and Mitch said yes, he would love to help facilitate this. He sent a couple links if anyone wants to look at them before the next meeting: If you want to read more about the idea, you can go to [] or to http://www.edubloggercon.com.) **


 * __Facilities__ : Richard is willing to be a custodian again, but Dave Sherman may not be available. Terri Howell will have a lady contact Cody who is a very hard working custodian and might be interested. **


 * __Food:__ **


 * 1. Saturday lunch will be salads from Durango’s, but it will be packaged differently so there won’t be spillage. (Condiments will be put in bags.) **
 * 2. We think that then gallons of Starbucks coffee enough for Saturday morning. **
 * 3. Since there is no meal served on Friday, Tammy would like water and snacks put in the packets for each attendee, but they need to be told they can’t eat in the auditorium. There will be more snacks on the way out for people to pick up. She will try to make them healthy and high protein. **
 * 4. Thursday the committee will put together packets with the student volunteers starting at 4:30, so we will serve pizza. **
 * 5. It will take a couple of hours to clean up on Saturday night, so Tammy will bring in food from Dickey’s BBQ for $6.50 per person for the clean-up crew including student volunteers. **


 * __Local Activities for Visitors__ : Cody has added a two-minute video about things to do in the area on the “St. George Information” page of our website. **


 * __Video Recordings:__ **


 * 1. UEN and Charice will do some again. Charice was not happy with last year’s setup. She and Cody talked after the meeting to start planning for new ways to do things. **


 * __Group Assignments__ : **


 * 1. Get the word out to potential presenters that this is not just a technology conference, that the vision has expanded to “teachers helping teachers.” **
 * 2. Remind people that we can rent out the partitions for other district activities when we aren’t using them. **


 * __Individual Assignments__ : **


 * __Charlie:__ **
 * 1. Contact Jaime Casap to see what size team he will bring and how many presentations they would like to do in the auditorium. **
 * 2. We would like Larry Shumway to come first thing on Friday afternoon to be part of the half hour welcome assembly, but he wasn’t ready to commit last time Charlie talked with him. Charlie will try again. **
 * 3. Are you the one who would get back to Rushton Hurley and tell him we have decided not to have him as a keynote speaker, but he could present if he wants to pay for all of his own costs? If not, do you want to assign that to Cody? **
 * 4. Nathan Smith’s Photoshop class was very well attended in spite of being 3 hours long, so we want to encourage him to come again. Charlie said he would do that. **
 * 5. Extend the invitations to the same five non-profits (UCET, UELMA, KUED, SUU, Southwest Behavior Clinic) as last year for a free table in the commons area. (Not PALS this time.) **
 * 6. Continue to advertise throughout the state. **
 * 7. Continue to line up prizes. **


 * __Cody:__ **
 * 1. Did you decide how to remind WCSD employees to bring photo ID? Was it mentioned on their registration page? **
 * 2. For reminding people to register, Cody will send emails out to everyone who attended last year three different times: this week, mid-May, and end of August. **
 * 3. Remind Charlie he will be leading the May committee meeting and see what he needs to be prepared. **
 * 4. Ask Troxell for 500 more bags for packets. **
 * 5. Who will confirm with Alpha-Graphics whether they want to put in an ad? **
 * 6. Send Jane the “Call for Presenters” PDF for her to send out and also for her to forward to Scott with her list of vendor-presenters for him to be clearly their only point-of-contact. **
 * 7. When Terri Howell’s recommendation for custodian contacts you about working that weekend, get a confirmation. **
 * 8. On the website, did you make the reminder for attendees to bring a check on Saturday bold? **


 * __Jane:__ **
 * 1. Report(ed) to Charlie and Cody how Mitchell Jorgenson from UEN responded about facilitating the “un-conference” in the media center. **
 * 2. Jane will send out emails to all of those who presented last year to remind them that the call is open again. Cody will send Jane a “Call for Presenters” PDF to send out. Jane could also inform them at there is an expanded vision beyond technology about being “teachers helping teachers,” in case they want to pass the word to their colleagues. **
 * 3. Jane will filter out the vendors that presented last year and forward a list of those people to Scott with Cody’s “Call for Presenters” PDF so that Scott can contact them. Jane will have no responsibility for any of them this year. **
 * 4. Jane will continue to follow-up with Mitch Jorgensen about the “un-conference” as needed. **


 * __Jeanette:__ **
 * 1. Ask Justin Keet at DHHS how many tennis balls cleaning sticks they already have and whether we can have the ROTC use them, whether the school can provide us with more, or whether SUECON should make some more up so we can relieve some of the burden on the custodians. **


 * __Michelle:__ **
 * 1. Arrange one hotel room for Jaime Casap. **


 * __Scott:__ **
 * 1. When Jane sends her list of vendors that presented last year, he will send those people Cody’s “Call for Presenters” PDF, so they will know that clearly Scott is their only point-of-contact this year. Scott might ask Cody if he should include in those emails that the vision is a little broader this year – that it does not have to be strictly technology but also “teachers helping teachers.” **
 * 2. Scott will contact the vendors to see if they want to buy advertising in the program booklets. Prices for advertising: full page, $500; half page, $300; quarter page, $200. Let them know the ads will be black and white, not color. **


 * __Tammy:__ **
 * 1. Line up Durango’s for Saturday lunch. **
 * 2. Line up Dickey’s BBQ for Saturday dinner for volunteers. **
 * 3. Line up snacks and water. (Are you doing coffee or does Charlie do that?) **


 * __Terri Howell:__ **
 * 1. When lining up two authors, is Stephen Nasser one of the two? Report to the committee who they are when you know. **
 * 2. Have the lady custodian contact Cody about working that weekend. **


 * __Next Meetings:__ Date that might be scheduled are June 5th, July 3rd, August 7th, September 4th, October 2nd. **


 * __Next Meeting__ will be on Tuesday, May 1st, 2012, 11:30 a.m. to 12:30 p.m., room 101, Woodward Building. Cody will not be able to attend. **