20111206

**Minutes**
 SUECON Planning Committee  (12-5-11)

__Date & Place of Meeting__ : 12-5-11, Woodward Building, Room 204, 11:30 to 12:30 with our celebration lunch from Staheli Catering.

__Those Attending__ : Charlie, Cody, Dale, Ian, Jane, Jim, Jeanette, Kathy, Lynn, Michelle, Randy, Scott, Summer, Tammy, Tony C., Tony R. (Others to come to later meetings: Kerry, Tyler) (18 committee members for 2012)

__Future Meetings__ : Perhaps once a month. Next committee meeting will be on Monday, January 23, 2012, 11:30 a.m., Woodward Building, with no lunch provided.

 __Reporting on the 2011 conference:__  a. We were recognized by our school board by receiving the Superintendent’s Award of Excellence.  b. We are being praised all around the state for our first year. Everyone who came this year is anxious to come again next year and telling others to come too. Only complaint from the district office was that there were not enough teachers from our district in attendance.  c. As a committee, we see all kinds of ways we can make it even better next year. It is easier for us to work together on these ideas because we are all in the same area, can meet regularly, brainstorm, etc.

__Dates for the 2012 Conferences__ : October 26-27, 2011  UCET (Utah Coalition for Educational Technology) will be October 26 and 27.  UELMA (Utah Coalition for Educational Technology) will be October 26.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Times__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Friday, possibly from 2 - 6:30 p.m. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. Saturday, possibly 8 to 4 p.m. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 3. Lots of people liked that we went through the lunch hour so that they could attend more presentations.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Theme__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: “Beyond 2012 - Creating the Future”

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Website__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; color: #0000ff; font-family: Calibri; font-size: 17px; vertical-align: baseline;">[|http://www.suecon.org] <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> by Cody Plumhof

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Location of Conference__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: Desert Hills High School, 828 East Desert Hills Drive, St. George, Utah 84790. (Lynn Matthews is the school media coordinator.)

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Expected Attendance__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Our registration will be cut off at 950 and is expected to be full. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. For UCET, Charlie envisions a greater number of teachers from within our district, because it is not fall break and teachers will be working a short day on Friday. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 3. For UELMA, attendees enjoyed it enough that they have already spread the word to coworkers.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Size of Classes__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Cory had told us that it’s best not to have more than twenty per classroom, so 950 could mean 47 classroom presentations each hour. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. The venue is a very large high school with about 60 classrooms. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 3. We could use the lecture halls as overflow rooms, so as soon as we see major lineups at a classroom, ask to move them down to a larger room rather than turn people away.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Registration__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">1. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Online registration__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: Registration will open up to district employees first, then to others. It may open as early as March 1st. If not, then at least by April 1st. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">2. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Entry fees__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: District employees will be $20 which basically covers food. The schools can opt to pay for their teachers to attend. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">3. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Costs__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: The registration fee for district employees will mostly cover food costs. Other money will come from out-of-district attendees, UCET, vendor booth fees, and possibly local sponsors. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">4. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Membership dues__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: Will the registration fee include membership fees for one or both organizations?

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Checking In and Getting Badges__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Attendees, vendors, and presenters will all check in in the same way. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. We will not make badges beforehand. When a person comes through the front door, they will go to a kiosk to check in, it will tell them which desk to go to pick up their badge that a machine will print out with a bar code. (We hope to buy three machines for this purpose.)

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Keynote Speakers__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. There will be only one, and it will be on Saturday morning. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. We will ask the keynote speaker to do a break-out session, and let it be in the auditorium for large attendance. Ask if they would prefer them back-to-back or with an hour break in-between. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 3. Kathy already has one in mind who might also be a sponsor. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 4. We will do our own video this time, since the UEN equipment was not sufficient. Cody may use his camcorder or Dale has someone else in mind that might do it.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Working with Presenters__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Same perks as last year - free lunch, free attendance at conference sessions, (free membership to organization?) <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. At signup time, they will apply online and be able to print out their application info, so they will have a record of what they requested. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 3. There will be no laptops available to them nor special requests like downloads to computers. They must bring their own handouts; there will be no use of the copy machines. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 4. Vendors giving presentations will be asked to only give information about how to use the tools and not turn their classes into sales pitches. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 5. We will make room assignments again, because there are so many things to take into consideration.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Range of Presentations__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Some wondered about having presentations on basic technology, perhaps some not even tied to curriculum or classroom usage. Concern was expressed about how to advertise this. It could be done by word of mouth within the district. We could make a list of topics that we think people would be interested in, then ask around and look for qualified presenters to handle them. District employees will be more interested in presenting this year with it not being fall break, since they will get in for free, be eligible for prizes, and possibly get double inservice points. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. Teachers of younger grades, even pre-school, did not feel there was enough variety offered for their needs, so Kathy said she would have her Title 1 group find more ideas for presentations for them.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Advertising and Website__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Cody will make a commercial for UCET in March, then post it on our website. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. We need to start soliciting advertising sooner this year, since many organizations decide on their budgets early in the Spring.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Credit__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: SUU does not like half credit classes, but our shorter time schedule does not add up to a full credit.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Vendors__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">1. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Vendor area__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: We need a larger area for vendors, so we arranged for the larger gym in the same building. There is room for 36 vendors with some space, or we can crowd 54 into the same area. Booths will be nicer; made out of PVC pipes. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">2. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Fees__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: A booth will now cost $500 for the two days. A vendor gets one booth. A sponsor may have one booth and a classroom, or two booths. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">3. <span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Continuous Coverage__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: Vendors will be told that their booths should not be left uncovered while they go to make presentations.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Food__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. We will have only one lunch and Durango’s is likely on Saturday. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. We were surprised to run out of coffee both days (5 gallons). This time we will provide coffee only on Saturday and get 15 gallons for Starbucks. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 3. There will be no special requests considered, like for special diet needs. Those people need to bring their own food or go out for lunch.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Facilities__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Notes about 2011: There were no losses in the building. A couple of things were misplaced and found later. The building was not as clean as usual on Monday morning for teachers. There was too much trash for all the dumpsters, but there were three events going on there over one weekend; it should not be as bad next year. None of their present custodians want to do the job next year, so it will be offered to other custodians to step forward. We may want to offer to pay for two. <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. Cody may be the one to go around to each room to verify what kind of white boards they have and how many seats per rooms.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Individual Assignments__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">:
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Name || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Assignments ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Charlie Roberts || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">the big cheese ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Cody Plumhof || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">event coordinator, website, advertising ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Dale Stapley || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">help with UELMA side of conference, help with advertising, help with creating media for event ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Ian Stout || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">venue tech support ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Jane Barfuss || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">presenter liaison, agenda/minutes for committee meetings ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Jeanette Merrifield || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">volunteer coordination ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Jim Black || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">online registration; event systems ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Kathy Petersen || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">kleynote speaker ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Kerry White || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">wireless ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Lynn Matthews || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">venue coordinator, helping with UELMA coordination ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Michelle Hunt || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">attendee liaison (arranging hotels, entertainment, and other related community events) ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Randy Richardson || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">prepare schedule for publishing booklet ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Scott Nowling || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">vendor registration and treasurer ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Summer Cornelius || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">registration desk, UELMA ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Tammy Davies || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">coordinate food purchasing and kitchen ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Tony Campbell || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">help coordinate technology, organizing tech sessions for district professional development. ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Tony Rotert || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">hardware support before and during conference ||
 * <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">Tyler Lewis || <span style="background-color: transparent; font-family: Calibri; font-size: 16px; text-decoration: none; vertical-align: baseline;">venue tech support ||

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Group Assignments__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;">: <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 1. Charlie requests that we all consider attending the UCET conference up north on March 2nd and 3rd, 2012 (Friday-Saturday). <span style="background-color: transparent; display: block; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> 2. Jane suggested that if we go to any kind of conference, look to see if there is an “un-conference” room to see how well it works. This is what was suggested by Mitchell Jorgenson from UEN. He says it is becoming popular and can be quite effective, and he would be willing to be the facilitator all day long.

<span style="background-color: transparent; font-family: Calibri; font-size: 17px; vertical-align: baseline;">__Next Meeting__ <span style="background-color: transparent; font-family: Calibri; font-size: 17px; text-decoration: none; vertical-align: baseline;"> will be on Monday, January 23, 2012, 11:30 a.m., Woodward Building, with no lunch provided. (Kathy and Tony C. will be out of town at the national Title 1 conference. Ian and Tyler do not need to come to the next couple meetings since most of their work will be onsite during or just prior to the conference.)