Minutes+for+Meeting+01-24-11

// (Minutes from Third Meeting) //
 * Conference Planning Committee **

__Date & Place of Second Committee Meeting__: 1-24-11, Woodward Building, Room 204, 11:30 to 12:30.

__Those Attending__: Charlie, Charise, Cody, Dale, Edy, Jane, Kris, Lynn, Michelle, Randy, Robert, Summer.

__Future Meeting__: Next committee meeting will be on Monday, February 28, 2011, from 11 a.m. to 12 or 12:30 p.m., Desert Hills High School, 828 East Desert Hills Drive, with no lunch provided.

__Expected Attendance__: Charlie hopes for 400, but wants it capped around 700.

__Name of Conference__: At this point it is tentatively being called Southern Utah Educator’s Conference (SUEC).

__Presenters__: · After UCET is over, there will be a call put out in early March for presenters to apply. We want to ask the who their target audience would be (this could be done by a list to check off) and request that each present twice. · Summer for UELMA will try to get 10 presenters for each hour. · Charlie and Charise have never been paid for presenting, not even travel expenses to a national conference. AT UCET, if 3 people present, only one of them gets free entry. Most people are motivated by desire to share their ideas and/or it is a big deal to be able to have it on their resume. So there will be no pay for presenters, but here are some possible perks: · waive their entry fee but not memberships (Robert said he might have money in his budget to pay their membership fees; UCET is $10, UELMA $20) · a thank you like a coupon for free ice cream or a meal · UELMA gave out metal bookmarks with their name imprinted To identify presenters, they could wear lanyards in a different color from attendees, or else have a blue ribbon hanging from their name badge.

__Classes Offered__: Robert is sending email out to staff developers to see what kind of suggestions they have for classes. Charlie said not all classes need to have a technology component. He wants to meet the needs of the teachers so they’ll talk about it, be excited to come back, and get others to come next time. He said some big draws would be: · tech tools for common core · formative assessments (clickers, online tools, differentiated instruction)

__Advertising__: Cody has designed a poster that he will put on Wiki for us to view. He will work with Dale to complete the printing.

__Online Registration__: · Registration fee for both days with be $30-35 to cover UCET membership but not UELMA membership. · Since attendees will come in from all over the state, they will not have the same fall break, so many not likely to be able to get two days off from school. Be sure registration allows for only one day. · Cody contacted Rick Cline and we can use their method but not until after UCET because we don’t want to interfere with their registrations. __Website__: · Cody will build the structure of the website, but others on the committee will add the content. · We may purchase a URL for $10 that can be linked to from district website. · The registration portion will not go up until after UCET in early March.

__SUU Credit__: Charlie wants to arrange a way to allow one workshop hour to be used as a time for attendees to walk through the vendor exhibits. We will find a way to stamp or document the use of this time for those desiring credit.

__Hosts__: · This week we will ask our district elementary lab assistants if they would like to get paid to work those two days for extra pay. · DHHS has students in service clubs who would probably like to get service hours. She thinks they could get 20 per day to help people know where to go, etc. Sharon May is in charge at DHHS.

__Tech Equipment__: · UEN will bring some of theirs. · Lynn is concerned about having enough power outlets at the venue. Charlie said we may need to bring in some kind of power supply.

__Lunch and other food__: · Lynn will ask the custodians how many people can be seated in the lunchroom and outdoor eating areas. · Cody will ask Coke and Pepsi if they each want to sponsor a day by providing drinks and ice bins for the refreshment stations.

__Vendors__: · Their space will be rented out for $50 a day, which most find very reasonable. If we had 30-40 vendors, that would bring in $1500 to $2000 which will help cover some of our costs. · Which ones might be giving out bags, lanyards, or other perks for attendees or presenters? Due to Treasures, might McGraw Hill be interested?

__Discussion between meetings__: There is an area at our Wiki site for us to post ideas, respond to each other, and get a dialogue going. See the tab at the top that is labeled “discussion.”