A20121008


 * SUECON Planning Committee Agenda **

__This meeting __: Monday, October 8th, 2012, Woodward Building, 11:30 to 12:30.

__Registration __:
 * How many individuals have signed up?
 * How many schools are bringing most of their faculty? (About 13, but DMS and WES seem to have the greatest percentage of certified personnel so far)
 * HR did send out email about not being a free day, so they have to be at school or at the conference.
 * Those that come but didn’t preregister will be asked due to firecode to wait until we see how large the attendance becomes, then pay the same amount ($15). By what methods may they pay? Cash, check, or credit card?

__Vendors and Sponsors __:
 * Did we fill up our booths with vendors? (Only one booth left)
 * Do we have the UCET stamps borrowed yet?

__Presenters: __
 * In sched.org, we have 255 presentations by 145 presenters (and co-presenters).
 * All sponsors got signed up for their five+ presentations.
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Charlie, can Jane tell non-vendor presenters that they get the recertification points as follows: 3 points for prep time for every hour of teaching AND 12 points for attending the entire conference. (Note, many seem to leave and do not attend other sessions. How do we deal with those?)

__<span style="font-family: Calibri,sans-serif; font-size: 13pt;">Update from Mitchell Jorgenson about the “un-conference.” __<span style="font-family: Calibri,sans-serif; font-size: 13pt;"> Canceled because UEN are bringing 7 trainers instead of 11, so each trainer needs to cover more classes, not leaving sufficient free time for Mitch to run it.

__<span style="font-family: Calibri,sans-serif; font-size: 13pt;">Programs: __
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Randy typesetting today and will have them ready to go to press on Tuesday.

__<span style="font-family: Calibri,sans-serif; font-size: 13pt;">Signage: __ <span style="font-family: Calibri,sans-serif; font-size: 13pt;">We bought standing signs to help with indoor traffic control, but will we also borrow UCET’s banners and signs again this year?

__<span style="font-family: Calibri,sans-serif; font-size: 13pt;">Email Reminders for Attendees who have registered: __
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Any more reminders need to be done, like bringing their photo ID for entry and checkbooks if they want to pay for SUU credit?
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Did we want to remind the teachers they get 12 recert points for attending OR 1 credit through SUU? Do they need another reminder to bring
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Tell them how prizes work for individuals:
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;"> Get card stamped throughout the conference in the vendor hall because there will be a drawing for an iPad for those who attended the vendor hall and got stamped
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">After the keynote speaker Saturday morning, there will be a drawing for a Nexus (7” tablet)
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">At the 4 p.m. closing assembly, there will be a variety of prizes given out to attendees (including those who were presenters and co-presenters):
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">2 more Nexus (7” tablet)
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">2 iPads
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">1 standing workstation
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">a variety of products from vendors, etc.
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Tell them how prizes work for schools:
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Chrome cart for one school with the highest percentage of certified staff in attendance for entire conference
 * o <span style="font-family: Calibri,sans-serif; font-size: 13pt;">two runner-up prizes: a charging station for ten iPads

__<span style="color: windowtext; font-family: Calibri,sans-serif; font-size: 13pt;">Prizes: __
 * <span style="color: windowtext; font-family: Calibri,sans-serif; font-size: 13pt;">Who will be certain that each person only puts one badge in the basket?
 * <span style="color: windowtext; font-family: Calibri,sans-serif; font-size: 13pt;">Who is in charge of counting the badges for the Chrome Cart contest? How will this be done while we are using the basket to draw out names for prizes?
 * <span style="color: windowtext; font-family: Calibri,sans-serif; font-size: 13pt;">Who will write down the names of prizes and who won each prize?
 * <span style="color: windowtext; font-family: Calibri,sans-serif; font-size: 13pt;">After the conference, will we post or send out a list of winners of prizes?

__<span style="font-family: Calibri,sans-serif; font-size: 13pt;">Housekeeping at Conference: __ <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Do we have a complete list of things for Summer to announce as MC?
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">where the rooms are, especially vendor hall, CTE rooms, and band and choir room hall.
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">reminders how to qualify for prizes: vendor stamps, be at keynote address, turn in only your own badge at 4 p.m. closing assembly

__<span style="font-family: Calibri,sans-serif; font-size: 13pt;">Input for Sponsors’ Time Schedule __<span style="font-family: Calibri,sans-serif; font-size: 13pt;"> -- <span style="color: windowtext; font-family: Calibri,sans-serif; font-size: 13pt;">A sponsor asked Jane about their timing, so perhaps she should send an email to each sponsor. Is this correct information: <span style="font-family: Calibri,sans-serif; font-size: 13pt;">School gets out at 11:30. What time can vendors be in the gym? What time can sponsors be in the classrooms? <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Vendors should have their booths ready and be greeting the early birds who wander through from 12:30 to 2:30 while waiting for the opening assembly to begin at 2:30. <span style="font-family: Calibri,sans-serif; font-size: 13pt;">Sponsors do not have access to the classrooms until at least 11:30 when school gets out, but someone in their group will need to be back to man their booth by 12:30 to greet attendees. Someone else can be setting up the room until 3 p.m. when the assembly ends or until whenever the sponsor’s first session begins in their ProDev room. <span style="font-family: Calibri,sans-serif; font-size: 13pt;">The school will unlocked at 6:30 a.m. on Saturday, and vendors are expected to be manning their booths by 7 a.m. to greet attendees. <span style="font-family: Calibri,sans-serif; font-size: 13pt;">(Note that Scott Nowling is the one that answer specific questions about the vendor hall.)
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">On Thursday: **<span style="font-family: Calibri,sans-serif; font-size: 13pt;"> Vendors are allowed in the gym to set up from 4 to 8 p.m.?
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">On Friday: **
 * <span style="font-family: Calibri,sans-serif; font-size: 13pt;">On Saturday: **

__<span style="font-family: Calibri,sans-serif; font-size: 13pt;">Dates for Future Meetings: __<span style="font-family: Calibri,sans-serif; font-size: 13pt;"> Monday, October 15th and the 22nd