Minutes+for+Meeting+06-13-11

SUECON Planning Committee (Minutes for eighth meeting)

__This meeting__ : Monday, June 13, 2011, 11 a.m. to 12 p.m., Woodward Building, basement of district office, with lunch provided.

__Attending__ : Charlie, Cody, Jane, Jeanette, Robert, Tammy, Tony C., Tony R.

__Lunch__ : Boxed lunch from Brick Oven was delivered for $7.99 each. It was the best so far for size of meal for the price. Sub sandwich on hoagie bun or croissant; great pasta salad and extra large chocolate chip cookie. We liked the boxes because it would be easy to stack hundreds of lunches for pickup. Jimmie Johns is another one of our options, and they are cheaper at $7.49 but have a pickle instead of pasta salad. In August we may try Kneaders Bakery and Cafe if they are open by then. Paradise Cafe is also opening this year and may be a consideration.

__Registration__ :
 * We have 103 people signed up so far, 90% within the district and 10% outside.
 * Note that committee members should sign up as a presenter OR an attendee, but __not both__ .
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Will it help increase our registration if we let the public know better what kinds of classes we are offering (sooner rather than later)? There is a timing sequence that needs to be decided before posting too much information on the website and before forming the schedule for the conference. At what point will we let presenters know they are accepted? At first we could post on the website what “types” of classes will be offered and not add the names of presenters until they have been notified that they have been accepted.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">For teams to get credit for PLC time, they must attend as a team and have pre-approval from their principal. They can also get the SUU credit (5000 level).

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Call for Presenters:__
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">We have 26 so far through the webpage, but our goal is 100 (with each presentation offered twice). We know that UEN will supply 7-8 trainers each making three presentations twice each.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Perhaps by August 1st, we will let presenters know if they are accepted so they can firm up their calendars.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">If presenters have two different presentations, they need to apply once for each presentation the SUECON website.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Mike Wynn will present about labs in the classrooms - incomputing style and others.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Lee Montgomery from SUU would like to do cyberbullying.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Tony Campbell has two types of presentations he is planning for integration and differentiation.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Robert Proffit would like to help foreign language teachers become more aware of valuable online resources.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Robert would like to see a half-day workshop for EYE teachers, with things offered like classroom management.

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Schedule and Program booklets__
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">For inital planning as a group, the scheduling could be laid out on the whiteboard in the break room of the IT building at 934 South 100 East. When it is completed, it would take Cody only a half hour to cut and paste the information into sched.org.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">The conference schedule will be created at sched.org, then printed from there.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Cody will cut and paste the info from the presenters’ applications into sched.org, but it shouldn’t be done until after we receive more aps and plan the optimal arrangement of classes and workshops.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">They may need to go to the printers around first of October, so cut off date for info may be mid to late September.

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Advertising__ <span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">:
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Cody will add the announcement to the slideshow on the front page of the district website at <span style="background-color: transparent; color: #0000ff; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">[|__http://www.washk12.org__] <span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Charlie will talk to the School Board June 14th to help them become more aware of the conference and also encourage them to attend.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">We could get exposure up north through channel 5 News since Cody has friends there.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">KSCG is also another possibility to consider.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Announcements will be made at summer training and conferences for teachers.

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Signage__ <span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">:
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Posters have been handed out at principal’s meetings. The small posters are cheap and Dale could print up more. They could be handed out again to principals/schools.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">There is a stack of them sitting in the DO.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Larger posters are only $9 at Costco. We could put them by the front door of DO, in the stairway, and at the Woodward Building.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Cody asked Kaija about putting a large banner up in the foyer of the WCSD office building.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">We could ask all schools with electronic marquees to add the conference to their announcements.

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Vendors__ <span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">:
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">There are only 5 committed so far.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Charlie would like to get Summer’s list for UELMA vendors.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Promethean would like to have a bus instead of a booth, so they can show off their products. They will need a nice parking space.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Dale may invite Xerox and Les Olson.

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Sponsors__ <span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">:
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">UEN will offer bags for each attendees with their logo on it.
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">Skyview Technologies will be sponsoring tee-shirts. Volunteers and committee members will be wearing orange SUECON teeshirts, so email will be sent out about sizes. Perhaps one group will have white writing and the other set black. (Shrits are only $4 when printing is in only one color of ink.)
 * <span style="background-color: transparent; color: #000000; font-family: Verdana; font-size: 10pt; text-decoration: none; vertical-align: baseline;"><span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">CDW will be sponsoring I.D. badges: Cody has made up a nice SUECON large badge put in a plastic cover. The badges may be white for attendees, red for presenters, and purple for volunteers.

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Facilities__ <span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">: DHHS is charging us $2000 for use of their high school premises for the two-day conference. This will help cover costs of custodians and extra electrical expenses, etc.

<span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; vertical-align: baseline;">__Next meeting__ <span style="background-color: transparent; color: #000000; font-family: Calibri; font-size: 12pt; text-decoration: none; vertical-align: baseline;">: Monday, August 22, Woodward Building, room 101, from 11 a.m. to 12:30 p.m.